For information on any processing of personal data when browsing or using features and functions of our Site please visit https://vuias.org/privacy.
Privacy Policy for VUIAS Application
The Virtual Ukraine Institute for Advanced Study VUIAS is a project of the Wissenschaftskolleg zu Berlin e.V. – Institute for Advanced Study Berlin, Wallotstraße 19, 14193 Berlin. https://application.vuias.org is the online application platform of VUIAS.
The Wissenschaftskolleg ensures the greatest possible protection of personal data, in accordance with the General Data Protection Regulation (GDPR), the Bundesdatenschutzgesetz (BDSG, German Federal Data Protection Act) and the Telekommunikation-Telemedien-Datenschutz-Gesetz (TTDSG, German Act for Privacy in Telemedia and Telecommunication).
With this privacy statement, we wish to inform you about how and for what purposes we process your personal data when you apply for a VUIAS Fellowship. By providing this information we fulfill our obligation to transparency according to Art. 13 GDPR.
Which data are collected and for what purpose?
When you apply for a VUIAS Fellowship, we process the data you provide for purposes of deciding about your application. We need the data to contact you and to assess your abilities and qualifications in relation to your application. We will collect and process academic degree, family name, first name, gender, country, date of birth, language of communication, registration and email address, as well as your application details such as a curriculum vitae and your publications. The legal basis for the processing is Art. 6 par. 1 lit. b) GDPR.
Furthermore, we might process your data in a synopsis attached to the minutes of the Advisory Board meetings. The legal basis for the processing is Art. 6 par. 1 lit. f) GDPR.
We process your personal data exclusively for the purposes stated in this privacy policy. The processing takes place for the duration of the application procedure and beyond that for the time in which the assertion of claims against us is permissible.
Providing data to third parties
The following persons have access to your data: the responsible Advisory Board of the VUIAS, external evaluators if applicable, responsible staff members of the Wissenschaftskolleg.
The VUIAS application platform servers are hosted by the Contractor (Order Processor): Hetzner Online GmbH, Industriestr. 25, 91710 Gunzenhausen, Deutschland
Please contact us for the Order Processing Agreement.
Our cloud data server is hosted by the Contractor (Order Processor): Heinlein Hosting GmbH, Schwedter Straße 9a, 10119 Berlin, Deutschland
Please contact us for the Order Processing Agreement.
Beyond that, your application data will not be used by or transmitted to third parties. Your data will not be transferred to so-called third countries outside the European Union or the European Economic Area, unless explicitly described otherwise in this statement.
Your rights
Insofar as the legal requirements are met you have the following rights:
• in accordance with Art. 15 DSGVO, to the degree specified therein, to obtain access to the personal data we have processed;
• in accordance with Art. 16 DSGVO, to demand the rectification of inaccurate or incomplete personal data we have stored on you;
• in accordance with Art. 17 DSGVO, to demand the deletion of the personal data we have stored on you;
• in accordance with Art. 18 DSGVO, to demand the restriction of the processing of your personal data;
• in accordance with Art. 20 DSGVO, to demand receipt, in a structured, customary, and machine-readable format, of the personal data that you have presented us with or to demand that it be transmitted to another responsible party;
• in accordance with Art. 77 DSGVO, to lodge a complaint with the competent supervisory authority, which in our case is the Berliner Beauftragte für Datenschutz und Informationsfreiheit, Friedrichstr. 19, 10969 Berlin.
RIGHT TO OBJECT PURSUANT ART. 21 GDPR
YOU HAVE THE RIGHT, FOR REASONS RELATED TO YOUR PARTICULAR SITUATION, TO OBJECT AT ANY TIME TO THE PROCESSING OF PERSONAL DATA CONCERNING YOU, PROCESSING WHICH IS NECESSARY FOR A LEGITIMATE INTEREST ON OUR PART OR TO PERFORM A TASK IN THE PUBLIC INTEREST OR WHICH IS CARRIED OUT IN THE EXERCISE OF OFFICIAL AUTHORITY.
IN THAT CASE, WE SHALL NO LONGER PROCESS THE PERSONAL DATA UNLESS WE DEMONSTRATE COMPELLING LEGITIMATE GROUNDS FOR THE PROCESSING, WHICH OVERRIDE YOUR INTERESTS, RIGHTS AND FREEDOMS OR WHERE THE PROCESSING IS NECESSARY FOR THE ESTABLISHMENT, EXERCISE OR DEFENCE OF LEGAL CLAIMS.
If you have questions about the processing, of your personal data, or if you want to exercise your rights as a data subject, feel free to contact us at any time via email at privacy@vuias.org
Obligation to provide personal data and automated decision making pursuant to Art. 22 GDPR
There is no statutory or contractual requirement for you to provide us with personal data. However, without any data we may not be able to consider you for the program. We do not use automated decision-making, including profiling, referred to in Art. 22(1) and (4) GDPR.
We will update this privacy policy from time to time, to be compliant with the most recent legal requirements or to update information on our processing of personal data, for example if we introduce new services. For your renewed visit, the new data protection declaration applies.
Contact data of the responsible parties
The processor pursuant to the GDPR and other national data protection laws is the
Wissenschaftskolleg zu Berlin e.V. – Institute for Advanced Study
Wallotstr. 19
D-14193 Berlin
Phone: +49 (30) 89001-0
Email: privacy@vuias.org
Contact: https://www.vuias.org/#contact
Internet: https://www.vuias.org
Our privacy officer is
Dr. Michael Funke
JBB Data Consult GmbH
Friedrichstraße 95
10117 Berlin
Email: privacy.officer@vuias.org
Berlin, December 15th 2023